Separate Business and Personal Spending (Even With One Account)

When you're a solopreneur trying to keep things simple. The good news is, you can still keep clean books, even if everything flows through one account, as long as you know how to track it the right way.

That’s where Cashflowy comes in.

TL;DR

• Use Owner’s Draw to tag personal expenses and keep your Profit and Loss report clean

• Transfers between business accounts are just transfers, not income or expense

• Match credit card payments to avoid double counting

• Upload your entire client list into Cashflowy with one Excel file

Step 1: Know What Counts as Business vs. Personal

Before you can clean things up, you need to know what goes where.

Business transactions

• Client payments

• Software, supplies, or subscriptions

• Contractors, ads, or anything directly related to how you earn income

Personal transactions

• Groceries

• Non-business travel or entertainment

• Household or family expenses

Cashflowy automagically pulls in your transactions, but it’s up to you to label them accurately. That’s what keeps your Profit and Loss report honest.

Step 2: Use "Owner's Draw" for Personal Expenses

If it’s a personal expense, don’t delete it. Just tag it as Owner’s Draw in Cashflowy.

This tells the system: “This isn’t a business expense, it’s money I took out of the business for myself.” That way, it doesn’t show up in your Profit and Loss report or mess with your bottom line.

Why it matters:

• Keeps personal spending off your financial statements

• Gives you a real picture of your business profit

• Makes tax time much easier (your accountant will thank you)

Example: You spend $200 on groceries using your business debit card. Mark it as Owner’s Draw in Cashflowy, and move on. Simple.

Step 3: How to Handle Transfers and Credit Card Payments

These can easily throw off your books if you're not careful, but Cashflowy helps you stay on track.

Bank-to-Bank Transfers

Let’s say you move $1,000 from your business checking to business savings. That is not income, and it is not an expense. It is just a transfer.

In Cashflowy, simply match the two transactions. That way:

• Your checking shows -$1,000

• Your savings shows +$1,000

• Your total cash stays the same

Credit Card Payments

When you pay off your business credit card from your bank account, don’t record it as another expense. That charge was already tracked when you used the card.

Instead, match the payment in Cashflowy. This reduces your credit card balance without inflating your costs.

Step 4: Upload Clients in Bulk

Have a spreadsheet of your clients? Cashflowy lets you upload the entire list in one go. No need to enter each one manually. Just drag, drop, and you’re set.

Cashflowy Makes It Easy to Stay on Track

You don’t need to open a new bank account to manage your business money like a pro. You just need smart systems and tools that work for how you actually run your business.

Cashflowy helps you categorize transactions, match transfers, track payments, and generate clean, tax-ready reports. No spreadsheets. No confusion. Just clarity.

Start your FREE trial today and simplify your finances without changing your whole setup.